Back to CMMS Basics, Part 10: What Do I Need to Know about the Implementation Process?

One of the most overlooked challenges with CMMS software is the time and effort it takes to implement in a real maintenance department.

The good news is that it’s more affordable and easier than ever. You have two choices—local installation on your company’s server or hosting the software in the “cloud.”

As you fine-tune your CMMS sofware search, how do you decide which on is best for you?

Local Installation or the Cloud?

You’re familiar with local software installations—it’s just like most applications installed on your computer or server over the past couple of decades. Most organizations have an IT team to help you work through the process of getting local software working the way you want.

Cloud hosting is newer, and it’s often a game changer. So, let’s talk about the cloud.

Cloud computing applications are “on-demand” software hosted on Internet-accessible servers. It started out with simple web-based email solutions (like Yahoo! Mail or Google’s Gmail), and now the technology has evolved into full-service software solutions accessible from any device with an Internet connection.

Cloud computing helps maintenance operations get applications up and running faster while reducing onsite implementation and management costs. By virtually eliminating the need for highly trained, expensive internal IT teams, the biggest skill barrier to implementing CMMS is removed.

Advantages of CMMS Software in the Cloud

Many maintenance professionals are discovering these major advantages with cloud computing:

Reduced IT spending: Because cloud-based CMMS applications are located elsewhere, maintenance operations no longer need to enlist expensive (and often unavailable) IT support to set up and maintain technology infrastructure.

Lower hardware costs: Because a cloud-based CMMS runs on external servers, many organizations have discovered they spend less on heavy-duty hardware in the office, particularly on PCs and internal servers.

Subscription-based pricing: Also called Software as a Service (SaaS), software subscription payment plans allow organizations to streamline budgets by eliminating heavy upfront investment and spreading costs over time.

Mobilization: Mobile technology is a natural fit for the maintenance industry, and online CMMS means maintainers can access data anytime and anywhere with Internet-enabled devices, like laptops, smartphones, or tablets.

Lower training costs: Improved web-based and app-based user interfaces that mimic popular personal-use applications can minimize the learning curve on hardware and software.

Easy scalability: Adding a new user? Expanding your reporting capabilities? Cloud-based CMMS software makes these changes easy, so you can keep up in a fast-changing environment.

Data security: No more worrying about hard drive failures or data-loss catastrophes. With a cloud-based CMMS system, your data is backed up and secured in a professionally managed environment.

CMMS Implementation Services

Whether you choose the cloud or go with a local installation, consider the value of a software implementation program designed to take you from software purchase through successful “go live” day. Implementation services are specifically designed to accelerate your software implementation and reduce your ramp-up time, helping you to minimize disruptions and achieve a faster return on investment.

With implementation services, you’ll have the help of experts who can guide your organization through the process. Many new CMMS users have found it’s money well spent.

Next time, we’ll talk about another important way to smooth a CMMS transition—training services. In the meantime, contact us with your questions or concerns.


Read our entire Back to CMMS Basics series:

Back to CMMS Basics, Part 1: Why Do I Need CMMS Software?

Back to CMMS Basics, Part 2: How Is CMMS Different from EAM?

Back to CMMS Basics, Part 3: Why Shouldn’t I Use ERP Software?

Back to CMMS Basics, Part 4: What Are the “Bare Bones” Features I’ll Need?

Back to CMMS Basics, Part 5: Who Should Be Involved in the Decision?

Back to CMMS Basics, Part 6: How Much Should I Expect to Spend and What Are My Buying Options?

Back to CMMS Basics, Part 7: Why Do I Need a Software Demo or Trial?

Back to CMMS Basics, Part 8: How Many Software Licenses Do I Need?

Back to CMMS Basics, Part 9: What if I Need to Integrate with My Organization’s Other Software?

Back to CMMS Basics, Part 10: What Do I Need to Know about the Implementation Process?

Back to CMMS Basics, Part 11: What’s the Best Way to Train My Crew to Use It?

Back to CMMS Basics, Part 12: What if I Need Support after the Software is Up and Running?

Back to CMMS Basics, Part 13: What if My Needs Change?