Five Ways CMMS Software Helps Small Maintenance Departments Work Like Enterprise Operations

No matter its size, every maintenance team can benefit from the ability to save money, improve response times, and keep assets running longer and more efficiently.

Thanks to technological advances, modern maintenance management software now offers small maintenance departments the ability to work like enterprise operations—offering competitive advantages once reserved for bigger organizations.

It’s easier than you think. Here’s five ways CMMS software can help your department work better, whether you have two maintenance employees or 200.

1. Software Cost

Good news, CMMS software is now more affordable than ever. What once was only available to organizations with big budgets is now accessible for maintenance operations of all sizes. Plus, thanks to cloud-based software, you don’t need to invest in expensive hardware either. Those two factors make modern maintenance software more accessible to organizations who work on a smaller scale.

2. Implementation

It used to take a lot of resources to successfully implement CMMS software. Not anymore. You don’t need a highly skill internal IT team to implement CMMS software. With cloud-based software, it just takes an Internet connection, and you’re up and running. If you’re looking to install CMMS software on a local server, that’s available and easier too.

3. Systems Integration

Until recently, getting all your applications to share data required teams of highly skilled technical consultants and weeks or months of work—sometimes with questionable results. Now you can easily link CMMS software with other systems, such as ERP and accounting software, predictive maintenance monitors, building automation systems, and more. (Read how this MPulse customer is using our DataLink tool to link MPulse with their financial software: “It just works.”)

4. Data-Driven Management

Data-driven management simply means making management decisions backed by reliable data. Large businesses have been using data-driven management for decades, but now it’s easy for smaller organizations to jump on the data train. Technological advances continue to make more and more detailed, relevant data available. And with that increased capability comes increased opportunity to improve organizational performance at all levels, and in all departments—including the maintenance team.

5. Mobile Technology

The ability to connect from the field is a natural fit for maintenance operations. With smartphones and tablets, you can capture information on the spot—instead of jotting it down on paper to be input later. Using mobile technology in maintenance allows you to access critical information easily without calling back to the office or getting “plugged in.” Improved security features also mean you can safely control access to your data, even when you aren’t in the office.

It’s now easier and more affordable for small maintenance organizations to benefit from CMMS software. The question isn’t what maintenance software can do for your maintenance team. The question is, “Why didn’t we do this before?”

Find out more. Contact us.