How to Manage Inventory: Reordering and Balancing

Managing parts and supplies is always one of the biggest challenges of running a maintenance department. 

But the good news is CMMS software has the tools you need to streamline reordering, make sure the right parts are on the shelf, and minimize other parts that are used less frequently.

Reduce Purchasing Overhead

MPulse Purchase Requisitions is a comprehensive tool for managing parts and supplies requisitioning and ordering. MPulse can help by monitoring work orders, reorder lists, and requisition records, then producing requisitions as needed.

As a result, you can easily track orders and requisitions all the way through receiving and restocking. This helps you determine your current inventory levels and automatically generate purchase requisitions based on need, reducing purchasing overhead.

You can set reorder points, which calculate your average daily usage rate by the part’s lead time in days. This function helps you ensure a constant restocking of high-need parts. It makes it easier to identity parts that have long lead times as well. Purchase Requisitions also can help you track shipments, vendor performance, and warranty information.

Data Integration Tools

However, the biggest benefit of MPulse is business data integration, providing financial visibility throughout the organization and eliminating error-prone, manual data entry. Organizations can integrate transactional data between MPulse and the accounting system. To support this effort, MPulse can help by integrating master data records, most notably Inventory Records and Purchase Requisition Records.

The business data integration will keep both applications in sync so users can be confident they are working with accurate and current information. As your team enters new Inventory Items and Purchase Requisitions in MPulse, that information will flow automatically to the accounting system in a timely fashion. 

On the accounting side, MPulse syncs any transactions by the accounting team related to those records. The system updates relevant information and provides financial history for the Inventory Item or Purchase Requisition in MPulse.

In general, whenever a related record or transaction is modified in one application, those changes should be synced to the other application. As a result, you leave the accounting to the financial application, and synchronize the results back to MPulse for informational and reporting purposes.

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