Your Old CMMS is “So Yesterday”


If it’s been a while since you upgraded your CMMS software, it’s probably time to consider it. If you used a CMMS back in the 90s, you were cutting edge. Today, you still might be using a CMMS, but unless you’ve evolved with the technology, you’re missing out on new ways to reduce your workload, streamline your operations, and cut maintenance and operations costs. Today’s CMMS software has moved outside its “old school” box and evolved to become a go-to enterprise-level resource.

Contemporary CMMS software exchanges data with other systems to create actionable management information without human intervention. Controlled user access matches needs, responsibilities, and authority levels. Cloud-based servers make CMMS data accessible anywhere, any time.

I’m excited about how these changes have opened up a new world of possibilities for maintenance managers. Products like MPulse DataLink Integration Adapter let your CMMS work with other systems, so you spend less time on manual input. Now your CMMS software can do things like

  • Collect run-time data from your MRP/MES system,
  • Automate data collection from your assets,
  • Create purchase requisitions to feed into your AR/AP system,
  • Automatically update PO status from your ERP system,
  • Gather vehicle odometer readings with your fuel card system, and
  • Track MRO inventory by storeroom and roll it up to purchasing.

Today maintenance managers aren’t limited to what a software vendor thinks is important. It’s now easy to customize CMMS software, creating different user experiences to make the software easier to learn and use. You also can automate tedious tasks that take up too much of your time, like emailing repair status updates or collecting labor hours for HR reports.

Today’s CMMS is limited only by your imagination. You can

  • Use data on an asset’s condition to schedule PMs,
  • Track budget expenditures in real time on the shop floor,
  • Implement an automatic intelligent request approval routing system, and
  • Trigger maintenance tasks using PLC data.

At one time, your CMMS may have printed out reams of data you had to sift through to find the answers you wanted. Today you can monitor your custom key performance indicators (KPIs) with desktop widgets that let you share data with other managers using tools like the MPulse Maintenance Advisor Dashboard.

We’ve come so far since those early days when most CMMS software packages were used by one person on one desktop computer. If your old CMMS software is “so yesterday,” isn’t time for you to experience the advances of the 21st century? If you need help getting started, contact us to learn more.