The Secret to Controlling Your Cost of Maintenance, Pt. 3: Inventory, Beyond the Basics


In Part 1, I shared the equation at the center of controlling costs. In Part 2, I told you an easy way to start tracking inventory and accelerate your ROI on CMMS. It’s true, though, I’ll admit, that not every inventory control system works for every organization.

If you aren’t doing any inventory control management, you’ll benefit from starting with the basics, as I described in my earlier blog. But what about organizations who already have a system of inventory control management in place? How do they see those big returns on their CMMS investment?

It turns out the same advice applies. If you already are doing the basics, you can improve your return on investment by taking your inventory control management to the next level. Let me explain how.

Advanced Inventory Control

Scalable CMMS software offers advanced inventory control features to track stocking levels, reorder points, storage locations, and supplier information. You also can track various units of measure for a single inventory item—for example, you might purchase oil by the barrel, but use it by the quart.

Now you are playing in the big leagues, with your CMMS software helping you prevent time- and money-wasting problems like running out of parts, searching for lost parts, or duplicating inventory you didn’t know you had. With advanced inventory control, you’ve moved your organization from being reactive (ordering parts as needed) to proactive—where your CMMS software helps you forecast, manage, and monitor inventory.

Data-Driven Decision Making

Best of all, you now have easy access to the information you need to make important decisions, helping your organization save time and money by improving tracking, stocking, ordering, and inventory processes. When an emergency arises, your CMMS data provides critical data for making cost-efficient decisions.

Plus, CMMS reports give you the high-level picture you need to accurately assess how your department is functioning and where you might make changes to improve. With solid data and easy-to-read reports, you can make good decisions based on hard evidence, which will improve your ability to manage your maintenance department effectively and efficiently.

Let CMMS Do the Hard Work

Often, I hear customers worry about the effort involved in implementing an inventory control management system. But the gain far outweighs the pain. CMMS is the best tool you have for gathering, analyzing, and reporting data about your maintenance operations. Let the power of CMMS do the hard work, and you’ll see the rewards when your boss asks what you are doing to control your cost of maintenance.