Prevent Important Maintenance Tasks from Slipping through the Cracks


I got a phone call today from Dave, a new MPulse customer who is implementing his company’s first CMMS software program. Like most new CMMS users, Dave is both excited and nervous about the changes maintenance software will bring to his department.

Dave has driven his company’s MPulse CMMS implementation project. I asked him why he decided it was time to take the plunge. His reason? Preventing important maintenance tasks from slipping through the cracks.

“Steve, I need a better way to keep on top of our ‘to do’ lists,” he said to me. “There’s too much room for error, and things are getting missed.”

The Tipping Point for Maintenance Managers

Dave’s company is like a lot of organizations. It’s been around for a while, and his maintenance team is used to doing things a certain way.

Previously his maintenance crew mostly used paper checklists and Excel spreadsheets to track maintenance tasks. But both methods are prone to mistakes and human error. CMMS software is going to be a big change for Dave’s maintenance team, but they are onboard because they know their current methods just aren’t cutting it anymore.

I believe Dave’s situation is the tipping point for a lot of maintenance managers. Modern maintenance is increasingly complicated, and demands for efficiency, cost tracking, and productivity from management are growing.

That’s why so many maintenance managers are turning to CMMS software.

The Benefits of CMMS Software

Dave’s new plan for staying on top of his company’s maintenance plan is to use his MPulse Software, Inc for…

  1. Automating the work order process, from submittal to approval and from assignment to completion.
  2. Creating automatic communication between requesters, technicians, and managers as work progresses.
  3. Establishing preventive maintenance schedules to stay on top of manufacturer’s recommendations.
  4. Documenting maintenance tasks and procedures for reference at a later date.
  5. Scheduling inspections of key assets at specific time intervals to help catch potential problems.
  6. Tracking asset warranty information and schedules.
  7. Linking inventory to work orders to begin monitoring part levels as well as determine costs of maintenance.

But, the biggest benefit of his new CMMS software?

“Peace of mind,” David told me. “I won’t constantly be reviewing things in my head or scrambling for written notes because it will all be in our software. It will really cut down on my stress level.”

And less stress in the workplace is something we all could use.

What was your tipping point? How did CMMS software help your maintenance team stay on top of important tasks? Leave a comment below.