The Future of Maintenance Management
In this maintenance management article series, we talk about the future of proactive maintenance strategies. Globalization and related competitive pressures have resulted in rapid changes across just about every industry, and maintenance employees are feeling those changes in the workplace, both in the facilities environment and on the plant floor. Most professionals in maintenance operations of all sizes have already experienced these industry changes firsthand, while others see them coming quickly down the pipeline. Some organizations have embraced these changes, but others are floundering, in real danger of being left behind. In this series, we’ll identify the 11 most important trends driving changes in proactive maintenance strategies today. Then we’ll show you how to use each trend to create a competitive advantage for your company using computerized maintenance management system (CMMS) software and related technologies. These proactive maintenance strategies will help you discover how to save money, improve response times, and keep your assets running longer and more efficiently. Top 11 Trends for the Future of Maintenance Management 1. Technology Adoption Computers, networks, and mobile devices are now in the hands of almost every employee—including the maintenance team. 2. Enter the “Digital Native” Older workers are retiring, and the younger “digital natives” coming onboard have a deeper understanding of technology and its capabilities. 3. Data-Driven Management Managers want the ability to back up decisions with hard data—requiring better tracking and reporting systems. 4. Mobile Technology Mobile technology is expanding rapidly, and the ability to connect from the field is a natural fit for maintenance operations. 5. Software Cost & Implementation Time CMMS software is now more affordable and easier to implement than ever, putting it within virtually every organization’s reach. 6. Cloud Computing Increasing bandwidth and more affordable hosting options mean you don’t need expensive hardware or a highly skilled internal IT team to access great software. 7. Systems Integration CMMS data now links easily with other systems, such as ERP and accounting software, predictive maintenance monitors, building automation systems, and more. 8. Insourcing vs. Outsourcing Analysis Increasingly, companies are saving money by focusing on their core competencies and leaving specialized tasks to outside vendors. CMMS tools can help you analyze which tasks, processes, or functions you should keep in-house and which you should consider outsourcing. 9. Environmental Impact More organizations are seeking LEED and other “green” certifications. They need reliable maintenance and facility data to achieve and maintain them. 10. Regulatory Compliance Regulatory bodies are requiring increasingly complex recordkeeping. Organizations that meet this challenge are saving millions in fines and liability lawsuits. 11. The Internet of Things The IoT is a natural fit with the way maintenance teams operate—collecting data faster and easier than ever before. Best of all, maintenance teams can use that information to proactively perform maintenance and even predict asset failures. To some, these emerging proactive maintenance strategies might seem intimidating. For those who embrace these changes and work to stay ahead of the curve, though, these trends offer a chance to gain competitive advantage. With the help of CMMS software, you can capture critical data for making good decisions to help your organization save time and money. As a best practices “champion” who understands these trends, you can personally become the leader who keeps your organization at the top of its game.
Things Can’t Fall Off the Floor: Simple Lessons for Success in Maintenance and in Life
“Name one thing you’ve learned from a co-worker, boss, or client during your career that you’ll never forget and that you’ve also applied to your daily life.” I saw this challenge posted on a LinkedIn discussion group the other day. It made me think back through my career for what my answer would be. Strangely, what first came to me was a simple lesson I learned from a co-worker at an auto repair shop where I was an entry-level mechanic, fresh out of school. My mentor’s name was Glen, and he left me a “pearl” I’ve held onto for many years, through my professional transition from auto mechanic to Maintenance Maven and software company CEO. Glen was in his late 50s at the time. He’d been working at the same repair shop for over fifteen years. He’d been married for over 40 years, too, and was the “dean” of our group of Ford Registered Technicians. He had a take on just about every topic: “wrenching,” of course, but also on politics, world affairs, and sports. He shared his opinions and life lessons freely with anyone who would listen. As the newbie in the shop, I listened. Of course, some of Glen’s other observations aren’t publishable in this blog, but they were equally as instructive. The lesson that stuck with me the most was, “Things can’t fall off the floor.” I’d borrowed a 3/8” drive impact wrench from him. He later noticed it on my bench, with the air hose still attached. (This was way before all the battery powered wrenches available today.) He was concerned someone would bump the hose, which, in turn, would pull the wrench off the bench and cause it to break from the fall. Obviously, I didn’t have the money to buy him a replacement, or I’d have had my own in the first place. Glen was afraid we’d both be without a 3/8” drive impact wrench if I didn’t right the wrong. When Glen pointed this wisdom out, it seemed so obvious; and I was embarrassed he’d had to call me on it. “Things can’t fall off the floor,” didn’t seem like a lesson that would stick with someone for a lifetime, but it’s turned out to be one that’s stayed with me for 45 years. It’s also one I’ve shared with my sons, and with my students during my time as an auto mechanics instructor. Glen’s lesson resonated with me at the time. The lesson morphed and grew as I became a little older and a little wiser. Here are five additional pearls from his simple guidance I’ve used my entire career: Don’t leave loose ends dangling. Be sure important things have a solid foundation. Don’t borrow what you can’t afford to replace. Listen to experience and learn from it. Stay grounded. It’s safer. Sometimes the greatest lessons come from unexpected sources. We just need to be open to receiving them. What lessons have you learned from an unexpected source? How have they helped you in your work and your life? Answer in the comments to share your “pearls” with others.
The Evolution of Preventive Maintenance (PM)
Array [related-content] How does preventive maintenance work? In the beginning, maintenance technicians decided to do preventive maintenance (PM) on machinery to prevent breakdowns and failures. This was a good thing. They used the calendar, or time intervals, as the scheduling basis for PMs, mainly because it was easiest for everyone to remember. For example, “Change the light bulb the first of every month.” Things were good. However, tasks tended to stack up on the first of the month as volume grew. So schedules needed to be staggered and juggled to match available resources. This was confusing. Along came the chalkboard, and later whiteboards, for scheduling AND tracking future PMs. Life was better. But chalkboards and whiteboards couldn’t report on PM compliance, nor could they adequately track the cost of a PM program. For cost and compliance tracking maintenance managers moved to computerized maintenance management systems (CMMS). The scheduling was still calendar–based with a CMMS, but now the maintenance department could schedule, track, and report on compliance and monitor costs. Life was good. As the implementation of more and more PM activities increased, though, so did the cost of maintenance. There was often an inverse correlation between the amount of preventive maintenance perform and total maintenance cost. Pressure came to lengthen time increments between PMs, often from once a month to once every other month. This worried many maintenance people. Life was confusing. More PMs, in this case, did not mean better results. The next evolution up the PM ladder for maintenance departments was usage-based scheduling. For the most part, intervals of time are less relevant than amount of usage to failure prevention. Usage-based PM scheduling typically reduces costs and still provides compliance reporting while scheduling and tracking. Most computer systems could combine time and usage numbers. Life was very good. Unfortunately, both usage-based and time-based methods tended to create artificial—and often ineffective—maintenance intervals. Who can really know if a filter should be changed every 500 hours of fan operation, anyway? Sure, that may be an average interval for an average application. But we all know there are no average shops or average applications. They vary widely across a range of environments. The condition of a filter may still be good after 500 hours, or it may be restricted after 400 hours, needing replacement. Today, maintenance intervals can be scheduled based on asset or part condition. Condition-based PM scheduling triggers PMs just before the point when system inefficiencies or failures begin to occur. Implementing condition based maintenance (CBM) allows reporting on compliance, lowers your costs, AND improves reliability. Now life is very, very good.