School Maintenance Software: What You Need to Know

School maintenance software does more than just manage maintenance tasks. It also helps school districts protect their community’s investment in education.

And as many maintenance professionals know, school maintenance has changed a great deal over time. As budgets tightened, many school districts have adopted a strategy of simply fixing what broke to work within financial restrictions.

At the same time, aging infrastructure often complicated maintenance issues. So, as many discovered, reactive maintenance wasn’t the best strategy to make the most of what they had.

School maintenance software helped improve maintenance strategies with…

Preventive maintenance schedules

The software will generate a schedule of PM tasks, making it simpler to follow the manufacturer’s guidelines. Properly maintained assets perform more efficiently, use less energy, and fail less often, therefore extending their usable life. It can also help prevent serious problems that arise because of neglect, as well as delay more expensive maintenance.

Work order management

Schools need to spend their money and their time wisely. Work order management helps them get the highest priority work done while making sure lower priority work doesn’t slip through the cracks. School maintenance software helps teams easily receive work orders from requesters, enter requests manually, and automate tasks via their preventive maintenance program.

Service requesting

School maintenance software gives your team the ability to receive, manage, and update service requests from unlimited requesters. Then managers can simply approve, assign, schedule, and manage maintenance requests for staff members or vendors. Plus, automated confirmations can be customized and sent to requesters, managers, and technicians.

Documentation

School maintenance software documents all maintenance-related activity, including building assets, employees, maintenance tasks, work order types, trades, departments, and more. That helps your team track costs for everything — from boilers, HVAC systems, alarms, and backflow testing to grounds, painting, carpentry, and building renovations.

Reports

Reporting comes with the territory for public maintenance operations. Reporting features in school maintenance software can help you captured individual facility cost, average work order time, productivity data, and more—all of which contributes to yearly budget projections and other reports for internal departments and management.

Maintenance managers know school maintenance is more than taking care of buildings and equipment. It plays a huge role in the well-being of students, teachers, and administrators. Contact us to learn how MPulse can help your organization.