Scheduled maintenance tasks help prevent costly breakdowns, improve safety, and keep facilities running smoothly day in and day out.
Building maintenance can quickly feel overwhelming. One minute you’re fixing a dripping faucet, and the next you’re fielding complaints about a jammed door, a flickering light, or a suspiciously warm “cold” room. Sound familiar?
But here’s the thing: most of those daily annoyances? Totally avoidable with a little planning and the right tools.
With CMMS and scheduled maintenance, it becomes practically effortless.
Schedule Maintenance Tasks You Should Know
Not sure what should be on your list? No worries—we’ve got you. Here are the scheduled maintenance tasks every building team should have on lock.
HVAC Checkups
Let’s start with the one everyone notices when it’s not working: heating and cooling. Scheduled HVAC maintenance tasks are a lifesaver. Think filter changes, coil cleanings, duct inspections, and thermostat calibrations. Keeping the system running smoothly means happier tenants, fewer complaints, and way less strain on your equipment. Pro tip: seasonal checkups are key—before summer heat waves or winter chills hit.
Lighting Inspections
Good lighting does more than brighten a space—it keeps people safe and reduces energy costs. Burned-out bulbs, flickering fluorescents, or faulty fixtures should never be a surprise. With regular lighting inspections, you can stay ahead of outages and even upgrade to more energy-efficient solutions while you’re at it. Your electric bill will thank you.
Plumbing Scheduled Maintenance
Leaky pipes, clogged drains, temperamental toilets—plumbing issues are small until they suddenly… aren’t. Scheduled checks help you spot wear and tear before it becomes a flood (literally). Don’t forget to include water heaters, restrooms, and backflow preventers on the list. A five-minute fix now can save you thousands later.
Safety Equipment Checks
This one’s non-negotiable. Fire extinguishers, exit signs, emergency lighting, smoke detectors, and carbon monoxide alarms all need to be checked on a routine basis. These aren’t just checkboxes—they’re lifesavers. Regular inspections and scheduled maintenance tasks keep your building code-compliant and your people protected. It’s peace of mind you can schedule.
Door and Window Inspections
Loose hinges, sticky locks, cracked seals—these little issues often go unnoticed until they become a security or energy efficiency problem. Walkthrough inspections every quarter (or even monthly) can catch these early. Bonus: properly sealed windows and doors can seriously cut down on heating and cooling costs.
Elevator and Escalator Servicing
If your building goes up (or down), you definitely want those elevators and escalators running reliably. Scheduled maintenance isn’t just about avoiding breakdowns—it’s also about safety and compliance. Nobody wants the call that someone’s stuck between floors. Keep it moving (literally) with routine servicing from certified pros.
Grounds and Exterior Upkeep
The outside of your building says a lot about what happens inside. Regular landscaping, sidewalk inspections, gutter cleanings, and exterior wall checks keep things looking sharp and structurally sound. Plus, spotting damage from weather or wear before it spreads can save you major repair bills down the line.
Scheduled Maintenance Tasks with CMMS
Now here’s where things get really smart: plug all these tasks into a CMMS and let it do the heavy lifting. Schedule maintenance tasks in advance, assign them to the right team members, track completions, and get reminders before things fall through the cracks. It’s like turning your building into a self-checking system—minus the robots.
When you’ve got a proactive maintenance plan in place, the benefits add up fast. Fewer breakdowns. Happier tenants. Lower repair costs. And a whole lot less stress.
So go ahead—set it, schedule it, and don’t sweat it. Because a little planning today keeps the emergencies away.
Get started today. Contact us.
