7 Ways CMMS Can Save You Money

CMMS software is an investment for your organization, and like any investment, you want to see a return on your money. You know CMMS software can help streamline your company’s maintenance operations, but how much can you really save?

Successful CMMS implementations typically return 3 to 5 times the initial investment in less than three years. The average gross savings on maintenance expenditures range from 10% to 40%.

Those numbers are impressive, but where do they come from? In most cases, these categories constitute the bulk of the savings.

Decrease Labor Costs

Labor is a big part of any organization’s budget. Personnel management starts with appropriate staffing levels. CMMS software helps you accurately estimate labor hours for preventive maintenance (PM) tasks, making sure your staffing levels match the workload, and decreasing overtime costs. This type of labor cost analysis can determine when it’s more efficient to add more staff members instead of paying your current employees more overtime.

Computerized maintenance management software also helps you get the highest-priority work done while making sure lower-priority work doesn’t slip through the cracks. Work order management features in CMMS software can automate schedules for both employees and contract workers.

This information also eliminates lost information between shifts, reducing confusion and errors. Employee performance tracking helps you determine which employees are most efficient at which tasks, enabling managers to balance the workload. By tracking repair times, you can create benchmarks for your organization as well.

Streamline Inventory Management

The number one reason for delayed repairs is unavailable parts. CMMS software’s ability to manage your parts inventory prevents under-stocking and overstocking and streamlines reordering.

It can also help automate cyclical inventory counts. CMMS software can determine your current inventory levels and automatically generate purchase orders based on need, reducing purchasing overhead.

You also can track parts to stock based on availability. For example, if a part has a three-week lead time, you can adjust stocking levels to make sure it is available when your staff needs it.

Reduce Equipment Downtime 

When your organization’s equipment hasn’t been maintained properly, you’re going to experience more breakdowns. That translates into lost dollars and intense pressure on the maintenance team to get production running again.

When you use computerized maintenance management software to schedule and track PMs, you’ll reduce emergency maintenance issues and unexpected production stoppages. This, in turn, cuts overtime costs for emergency repairs and reduces production losses. You can also schedule maintenance for off hours by tracking equipment use time.

Optimize Equipment Life Cycle

CMMS software generates a schedule of preventive maintenance tasks, making it simpler to follow the manufacturer’s guidelines. Properly maintained assets perform more efficiently, use less energy, and fail less often—extending their usable life.

CMMS data also helps organizations make effective replace-or-repair decisions. Maintenance software can track not only the age of the equipment, but the miles, hours, life-to-date repair dollars, and many other metrics—helping you decide when it becomes cheaper to replace an asset instead of repairing it.

Prevent Manufacturing Scrap and Rework

In manufacturing industries, CMMS software helps reduce scrap and rework by keeping equipment operating efficiently, reducing emergency production breakdowns, and avoiding catastrophic material losses.

Maintenance and inspection schedules generated from CMMS reports help spot issues before they occur. Regular servicing also ensures equipment is properly calibrated and lubricated.

Strengthen Workplace Safety 

CMMS software documents work procedures to establish accountability. That includes tracking employee health and safety information, recording completed tasks to keep equipment safe and reliable, and ensuring all safety inspections and tests are done properly and on schedule. 

CMMS encourages safety by integrating all compliance codes and maintenance manuals to on-site equipment records. By using CMMS software to track health and safety data, you can also identify and resolve potential risks before outside auditors do. 

Easier Compliance

Compliance in the maintenance department requires documentation, specifically for creating procedures and recording maintenance activities. Your CMMS data provides both the big picture and the little details, so your maintenance tasks are both visible and verifiable. 

The data recorded for assets, employees, inventory, schedules, and work orders provides the basis for your compliance documentation. And best of all, you can access the information in minutes, instead of spending hours or even days sorting through a paper filing system. 

With solid data and easy-to-read reports, your organization can support compliance requirements based on hard evidence, which will improve your ability to respond to inspections and audits. You’ll also be able to identify issues long before your organization receives a visit. 

Like most successful investments, CMMS benefits compound over time. As your data becomes more comprehensive, your organization becomes more efficient and the return on investment climbs. Computerized maintenance management software helps you capture key data and turn it into reliable information to help make cost-effective choices about asset management.