CMMS Helps Facility Managers Move from Reactive to Proactive Maintenance

Facility managers know when someone has a problem, or something breaks down, their phone number is the one they dial.

And some days, that phone never stops ringing.

Many facility maintenance teams work the same way they always have—answer the phone, and then fix whatever broke. This reactive system serves a purpose, but it’s not efficient for the maintenance team or users. And it has significant consequences.

Moving from reactive to proactive maintenance can keep those phone calls at bay while making better use of the maintenance team’s time and resources.

It can feel challenging—almost impossible—to start a proactive maintenance program while you’re putting out fires all the time. But that’s where CMMS software can help.

Schedule Preventive Maintenance Tasks

A proactive approach starts with preventive maintenance. CMMS software will generate a schedule of PM tasks, making it simpler to follow the manufacturer’s guidelines. Properly maintained assets perform more efficiently, use less energy, and fail less often—extending their usable life.

Preventive maintenance schedules and inspections generated from CMMS software help spot issues before they occur. Regular preventive maintenance tracking programs also ensure equipment is properly calibrated and lubricated when they need to be.

Maintenance intervals can be scheduled based on asset or part condition, which triggers a work order just before the point when system inefficiencies or failures begin to occur. Facility managers can also schedule preventive maintenance work for off hours by tracking equipment use time.

When a maintenance team establishes and regularly performs PM tasks that contribute to the upkeep of assets, an organization may be able to sidestep serious problems that arise as a result of neglect as well as delay more expensive maintenance.

Reduce Costs & Downtime

When you use CMMS software for maintenance scheduling, you’ll reduce emergency maintenance issues and unexpected production stoppages. This, in turn, cuts overtime costs for emergency repairs and reduces production losses.

CMMS software also helps accurately estimate labor hours for PM tasks, making sure staffing levels match the workload and decreasing overtime costs. This type of labor cost analysis can determine when it’s more efficient to add more staff members instead of paying current employees more overtime.

Preventive maintenance software is cost effective and beneficial for organizations of all sizes—lowering costs, improving reliability, and helping with compliance reporting.

Find out how MPulse CMMS software can help your facility maintenance team move from reactive to a proactive. Leave a comment or contact us.