It was a typical Monday morning, until Dawn sat down at her desk. She had a surprise waiting for her—a big pile of outstanding work orders.
Dawn quickly realized these work orders had one thing in common—they were all PMs for assets that were unused during the winter but were in high demand as the weather warmed up.
“Suddenly everyone needed their equipment up and running quickly,” she said. “We missed an opportunity to schedule this preventive maintenance work before the equipment was needed. It added to the stress of a hectic week for our technicians—and for me.”
Spot Issues Before They Occur
CMMS software helps prevent problems like this one. Maintenance and inspection schedules generated from CMMS can schedule the work when the equipment is not in use and the maintenance team has more time.
Maintenance intervals can be scheduled based on asset or part condition, which triggers a work order just before the point when system inefficiencies or failures begin to occur. Regular preventive maintenance for seasonal equipment means getting the work done before it’s needed.
With CMMS software, maintenance professionals like Dawn can…
- Generate a schedule of PM tasks, making it simpler to follow the manufacturer’s guidelines
- Create automatic work orders to ensure equipment is properly calibrated and lubricated
- Estimate labor hours for PM tasks, making sure staffing levels match the workload and decreasing overtime costs
- Help determine when it’s more efficient to add more staff members instead of paying current employees more overtime
- Schedule maintenance and repairs during off hours or during seasonal slowdowns by tracking equipment use time
Benefits of PM Scheduling
When your organization’s equipment hasn’t been maintained properly, you’re going to experience more breakdowns. That translates into lost dollars and intense pressure on the maintenance team to get production running again—adding more stress to the workday for people like Dawn.
When a maintenance team establishes and regularly performs PM tasks that contribute to the upkeep of assets, an organization may be able to sidestep serious problems that arise because of neglect as well as delay more expensive maintenance.
When you use CMMS software for maintenance scheduling, you’ll reduce emergency maintenance issues and unexpected production stoppages. This, in turn, cuts overtime costs for emergency repairs and reduces production losses.
How do you streamline your PM schedules? Leave a comment or contact us.