Efficient Scheduling and Resource Allocation with Calendar Management Software
Streamline maintenance scheduling and resource allocation with our calendar and time management software. Get started today.
Table of Contents
Seamless Integration
Streamlined Coordination
Efficient Scheduling
Time Tracking and Planning
Calendar Management Software Supports Time Management
Efficient time management is crucial for maintaining productivity, meeting deadlines, and optimizing resource utilization. In the context of maintenance operations, effective scheduling and resource allocation can significantly impact the efficiency and success of your team. However, manual scheduling and tracking processes can be time-consuming and prone to errors, leading to inefficiencies and potential delays.
MPulse is Calendar Management Software.
Why Choose MPulse Calendar Management Software
Optimize Scheduling and Resource Allocation
MPulse’s calendar and time management functionality provides you with the tools to optimize scheduling and resource allocation for maintenance tasks. By leveraging its features, you can ensure that the right personnel are assigned to the right tasks at the right time, maximizing productivity and minimizing downtime.
Seamless Calendar Integration for Maintenance Management
MPulse software seamlessly syncs with external calendars and scheduling tools, allowing you to integrate maintenance schedules with your existing workflow. This integration ensures that everyone involved has visibility into maintenance activities, appointments, and deadlines, promoting better coordination and minimizing scheduling conflicts.
Track and Manage Time Spent on Maintenance Tasks
Efficient time tracking is essential for understanding resource utilization and project progress. MPulse software enables you to track and manage the time spent on maintenance tasks, providing insights into productivity, identifying bottlenecks, and facilitating accurate project planning and forecasting.
Who uses MPulse Calendar Management Software
Do maintenance tasks seem to fall through the cracks? Are PM schedules or inspections consistently overdue? On busy days, tracking what’s important to stay on top of maintenance can seem impossible.
MPulse calendar management features solve maintenance challenges for all types of industries, including…
- Manufacturing: Give your organization a competitive edge by reducing downtime and extending asset lifecycles throughout your manufacturing operations.
- Facility Management: Access information and record data on the spot to help your facility management team spend more time doing their job.
- Construction: Improve equipment reliability to deliver quality work on budget and on schedule.
- Government: Extend the lifecycle of government and public sector assets with secure CMMS software that improves safety, response time, inventory availability, labor resources, and communication.
- Education: Maintain a safe learning environment for students, teachers, and administrators.
- Healthcare: Manage maintenance and regulatory compliance for critical assets, while ensuring patient safety, privacy, and satisfaction.
- Hotels and Event Venues: Stay up to date on the latest requests, preventive maintenance schedules, and potential issues that can affect the experience of guests.
- Oil & Gas: Improve productivity and extend the life cycle of critical assets while controlling costs.
- Food Processing: Get real-time visibility of critical equipment and facilities, while also keeping tabs on costs, improving response times, reducing breakdowns, and eliminating lost information between shifts.
Frequently Asked Questions About MPulse Calendar Management Software
Why Do I Need Calendar Management Software?
The need for sophisticated calendar management arises when manual scheduling becomes overwhelming and time-consuming. This “time drain” is the pain point that signals a need for automation. These pain points often manifest as repetitive scheduling tasks, difficulty managing recurring events, lack of automated reminders, or inability to integrate with other tools. If your team wastes valuable time on manual calendar management, your current system is failing. Our software automates scheduling, provides intelligent reminders, and integrates with your existing workflow, freeing up time for more strategic tasks. Learn how to identify your time-drain pain points and how our calendar management solution can optimize your schedule.
What Are the "Bare Bones" Features I'll Need?
These eight features should be available in any work order management solution…
- Asset Records store details about equipment, buildings, vehicles, or other assets—asset name, purchase date, purchase price, serial number, location, and other important details.
- Employee Records store information about your employees—names, contact information, certifications, etc.
- Inventory Records record details about spare parts and consumables you have on hand—type, model, serial number, manufacturer, supplier name, location name, item number, item state, unit of measure, etc.
- Work Orders link all the elements of repair and maintenance work in one place.
- Basic Inventory Management helps you keep up with the spare parts and consumables you have on hand.
- Basic Reporting tools help you create meaningful information from the data recorded for assets, employees, inventory, schedules, and work orders.
- Preventive Maintenance Scheduling enables you to establish, monitor, and execute preventive maintenance schedules (both time- and meter-based).
- Service Requesting is essential when you get repair requests from either internal departments or outside customers—allowing users to enter and initiate service requests, and then monitor the progress of the requests as your team completes repairs.
Who Should Be Involved in the Decision?
It’s likely you need to convince other people that work order management software can help them. You’ll need to meet both their business and emotional needs if you hope to be truly successful.
In the buying process, there are several key stakeholder groups to consider:
- Users
- Senior Managers
- IT Managers
- Procurement Managers
- Financial Managers
- Legal/Compliance Officers
For each group, ask questions like…
- How is this program likely to affect each person’s daily workload positively or negatively?
- How might this program threaten each person’s job, work performance, or domain of responsibility?
- Is it possible that this person might have emotional reasons to oppose the program? What could they be?
What Are My Buying Options?
Typically, there are two ways to purchase work order management software.
Subscription pricing is also known as Software as a Service, or “SaaS.” When you opt for SaaS, you’re renting the software for a monthly or yearly fee. SaaS is a common option today—but it may not be the best one for you.
You also can purchase a license to use the software (in practical terms, forever) for a one-time fee. Typically, you will also have the option of purchasing or renewing a yearly maintenance agreement that includes software updates, tech support, hosting services, and access to training. It’s usually charged as a percentage of the software’s original price.
Watch the video to learn more about your buying options.
How Many Software Licenses Do I Need?
Traditionally, work order software is sold as a per-seat license. You’ve probably been buying software this way since your first computer. Imagine an office with 30 people. Under the per-seat license model, you’d buy 30 licenses, so each user can access the software. If you hire a new person, you need to buy another license.
Concurrent licensing is a newer approach with the potential to save you money. The number of concurrent licenses you need is based on the number of users accessing the software at the same time.
Let’s take that same office with the same 30 people. You have 18 people on the day shift—10 technicians, three parts room employees, two admin assistants, one foreman, you, and your boss. On the night shift, you have another 10 technicians, one parts room employee, and one foreman.
Because not all users will be accessing the system at the same time, you can reduce the number of licenses you need by more than a third. So you’re not paying extra for users who use the software at different times or only need access occasionally.
Here’s how to calculate the number of software licenses you need.
What if I Need to Integrate with My Organization’s Other Software?
Organizations decide they need work order systems when their current processes stop working effectively. We call this the “pain point.”
While a pain point differs for every organization, it typically falls into one or more of four categories: Functional, Technological, Organizational, or Scalability. If you’re struggling, there’s likely a reason—and it’s often tied to the limitations of outdated work order systems.
Whatever the issue, your existing system isn’t doing it well. That’s where modern work order systems come in, addressing these challenges and improving your team’s ability to perform and track essential maintenance functions with greater efficiency.
Learn more about identifying your pain points and how work order management systems can help solve them, ensuring smoother operations and reduced downtime.
What if I Need Support after the Software is Up and Running?
If you’ve ever worked with outdated software, you understand the dread when there’s a glitch and you don’t have access to technical and usability support. You usually end up paying for updates and services as you go. It’s inefficient—and expensive.
Work order management software needs its own preventive maintenance to keep it functioning properly—just like any asset. Service updates, software maintenance, and support programs help.
Software maintenance support varies by vendor, so ask questions during your initial research. Not all software support is equal. While we can’t claim to know how other vendors’ support programs work, we can share our program so you understand why it’s so important.
Learn why 90% of our customers renew their MPulse Maintenance and Support Program every year.
What if My Needs Change?
It’s not uncommon for maintenance managers to need more advanced features later or need to expand their work order management software to new locations as their organization grows. You want a way to implement CMMS software upgrades without having to start from scratch.
Scalable software keeps you on top of the increased workload—more equipment, additional production, new staff members, extra inventory, different safety procedures, etc.
From a business standpoint, software scalability is cost effective because you can buy what you need when you need it. You can’t always predict these changes, yet software scalability ensures you are prepared when they happen.
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Optimize your maintenance scheduling and resource allocation today with our industry-leading Calendar and Time Management CMMS functionality. Sync calendars, track time, and streamline your operations. Start your free trial now!
