MPulse CMMS
Preventive Maintenance Software That Cuts Downtime and Extends Asset Life
Stop reacting to breakdowns. MPulse preventive maintenance software helps you schedule, automate, and track every recurring maintenance task so your equipment runs longer, your team stays ahead of failures, and your operation keeps moving. Trusted by more than 2,700 maintenance teams since 1995.
What Is Preventive Maintenance Software?
Preventive maintenance software is a tool that schedules and automates routine maintenance tasks before equipment fails. It triggers work orders based on time, usage, or asset condition, then tracks every task, part, and labor hour in one place. Most preventive maintenance software is part of a CMMS (computerized maintenance management system), which gives maintenance teams a single system to plan work, manage assets, and report on performance.
The Real Cost of Reactive Maintenance
When maintenance only happens after something breaks, the bill is bigger than the repair. You pay in unplanned downtime, rushed parts orders, overtime, missed production targets, and assets that wear out years early.
A preventive maintenance program flips that pattern. Instead of waiting for failure, you service equipment on a schedule that matches how it is actually used. Small, planned tasks replace large, unplanned emergencies. MPulse gives you the automated reminders, scheduling, and tracking to run that program without spreadsheets, sticky notes, or memory.
Why Maintenance Teams Choose MPulse for Preventive Maintenance
Extend asset lifespan and reduce downtime
Regular, well-timed service keeps equipment in peak condition and prevents the slow damage that leads to early failure. By addressing small issues before they grow, you avoid costly breakdowns, protect production, and get more working years out of every asset.
Automate PM scheduling and reminders
MPulse generates preventive maintenance schedules and reminders automatically, based on time, meter readings, equipment usage, or asset condition. Work orders fire at the right moment, so nothing slips and no one has to chase a calendar. This is the core of any reliable preventive maintenance scheduling system.
Turn PM tasks into trackable work orders
Every scheduled task becomes a work order linked to the asset, the technician, the parts, and the instructions. Your team sees what to do, when, and how. You get a complete, searchable history for every piece of equipment.
Make decisions with real maintenance data
MPulse reporting and analytics show asset performance, maintenance history, and cost trends over time. Use that data to fine-tune PM intervals, justify budgets, plan labor, and prove the value of your maintenance program to leadership.
Scale from one technician to a global operation
Whether you run a single facility or locations on multiple continents, MPulse adapts to your team and grows with you. Configure it to match your assets, workflows, and reporting needs.
Built for the Way Maintenance Teams Actually Work
Preventive maintenance scheduling
Set up time-based and meter-based PM schedules for any asset. Trigger recurring tasks by days, weeks, months, operating hours, mileage, cycles, or production volume. MPulse handles the calendar so your team can handle the work.
Automated work order generation
Scheduled PMs create work orders automatically and assign them to the right people, with the right checklists and parts attached. Nothing is entered twice. Nothing gets forgotten.
Asset and equipment records
Keep every detail for every asset in one place: name, location, serial number, purchase date, cost, warranty, documents, and full maintenance history. This is the foundation of asset maintenance and lifecycle tracking.
Spare parts and inventory tracking
Track the parts and consumables you have on hand, link them to PM tasks, and know what you need before a job starts. Avoid the stockouts and emergency orders that stall reactive shops.
Mobile maintenance
Technicians complete work orders, log readings, and capture notes and photos from a phone or tablet on the floor. Less paperwork, faster closeouts, cleaner data.
Reporting and analytics
Build reports on assets, labor, inventory, schedules, and work orders. Spot trends, measure compliance, track key metrics, and turn maintenance activity into insight you can act on.
Service requests
Let internal departments or outside customers submit requests, then route, prioritize, and track them through to completion.
Real-time monitoring and IIoT
Connect condition data from equipment with MPulse DataLink so meter readings and sensor signals can trigger work orders automatically. This is where preventive maintenance starts to overlap with condition-based and predictive maintenance.
Preventive Maintenance Software for Every Industry
Facilities and education
Manage preventive maintenance across buildings, grounds, and campuses.
Trusted by Maintenance Teams Since 1995
“The features and price made MPulse the right choice and the service has been excellent.”
John Smith
Maintenance Supervisor, Penn State University
“You can tailor the program to fit the needs of your particular facility. The performance of the software is overall very good.”
Maintenance Manager
Reed College
“I started using MPulse in March of 2006 using v6. The upgrade to v7 has been a smooth and easy transition offering more of the features that are needed by my sites.”
Facilities Manager
IKEA US West Inc.
“It certainly has simplified keeping track of what we do and how we do it.”
Director of Engineering
Real Estate Services, Northwell Health
“MPulse has been with us every step of the way as our business expanded. Consistently outstanding service.”
Facilities Coordinator
Distribution Center, Chicos FAS, Inc.
“When you use pencil and paper, it takes hours. It takes a lot of time to get a result, where it only takes minutes in software like MPulse.”
Executive Administrative Assistant
St. George Steel
Frequently Asked Questions About Preventive Maintenance Software
What is preventive maintenance software?
Preventive maintenance software schedules and automates routine maintenance before equipment fails. It triggers work orders based on time, usage, or condition, and tracks every task, part, and labor hour in one place. It is usually part of a CMMS, giving maintenance teams a single system to plan work, manage assets, and report on performance.
Why do I need preventive maintenance software?
A preventive maintenance program puts your PM tasks on an automatic schedule, which makes it easy to follow manufacturer guidelines and catch problems early. You can set maintenance intervals by time, operating hours, or part condition, so work orders fire just before failures or inefficiencies appear. Properly maintained assets run more efficiently, use less energy, fail less often, and last longer. Over time, that means fewer emergencies and lower repair and replacement costs.
What features should preventive maintenance software include?
At a minimum, look for these eight features:
- Asset records for equipment, buildings, vehicles, and other assets.
- Employee records with contacts and certifications.
- Inventory records for spare parts and consumables.
- Work orders that link every element of a job in one place.
- Inventory management to track parts on hand.
- Reporting to turn maintenance data into useful information.
- Scheduling for both time-based and meter-based PM tasks.
- Service requesting so internal and external users can submit and track requests.
How much does preventive maintenance software cost?
Pricing varies with your needs and the size of your operation. Most vendors charge for the base software plus the number of licenses you need, with advanced features adding to the cost. When you compare quotes, include startup training, integration, data migration from legacy systems, hosting, and support agreements. Calculate the five-year total cost of ownership so you are comparing real numbers, not just sticker prices.
What is the difference between preventive and predictive maintenance?
Preventive maintenance is triggered by time, meter, or event, based on the expected life of an asset. The classic example is changing a car’s oil every few thousand miles. Predictive maintenance uses the actual condition of equipment, often called condition-based maintenance, to decide when service is needed. Sensors or meter readings track signals like temperature or vibration, and the CMMS triggers a work order when the data shows a problem forming. Preventive maintenance is the foundation. Predictive maintenance builds on it.
What is the difference between timed and metered preventive maintenance?
Timed preventive maintenance is based on the calendar, such as days, weeks, or months between tasks. Inspections are a good example. Metered preventive maintenance is based on usage measured by a meter, such as mileage, run hours, production volume, pressure, or flow rate. Meter readings build a usage history for each asset, which managers use to confirm repairs worked and to adjust PM schedules over time.
What are the four types of preventive maintenance?
The four common types are time-based, usage-based (metered), predictive, and condition-based maintenance. Most teams start with time-based and usage-based PM, then layer in condition-based and predictive maintenance as their program matures.
Can I run preventive maintenance for multiple sites?
Yes. MPulse scales from a single facility with one or two technicians to global operations across many locations. You can manage assets, schedules, and reporting across sites from one system.
Ready to Build a Preventive Maintenance Program That Sticks?
See how MPulse turns recurring maintenance into automatic work orders, healthier assets, and less downtime. Book a free demo with a maintenance specialist, or start a free trial and explore it yourself.
