What is Concurrent User Licensing?
Concurrent User Licensing is a different approach to user licensing that will save you money. The number of concurrent user licenses you need is based on the number of users accessing the software at the same time, not your total number of users.
- ✔ Buy fewer licenses. Create as many accounts as you need; all that matters is the number of concurrent or simultaneous users.
- ✔ Easy to manage. Adding and removing user accounts is a breeze and does not require changes to your licensing.
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What is the difference in Concurrent vs Named Users?
- Concurrent User Licensing allows a defined number of users to access the CMMS simultaneously, making it ideal for environments with rotating shifts, field technicians, or part-time staff.
- Named User Licensing assigns a license to each specific user, regardless of how often they log in.
Why Concurrent Licensing Makes Sense for CMMS
1. Shared Licenses are Ideal for Periodic Access
In maintenance teams, it’s rare that all users need access to the CMMS at the same time. With concurrent licensing, your staff of technicians, supervisors, and managers can access the system as needed, but only occupy a license while logged in – eliminating the need and cost of individual licenses for each person.
2. Lower Cost, Higher ROI
Only pay for the number of users who need access at the same time. This is especially beneficial for large teams, and the savings are compounded if you operate multiple shifts.
3. Scalable and Simple
Easily adjust your license count as your team grows or changes. No need to manage or reassign individual accounts—concurrent licensing handles access automatically.
4. Ideal for Maintenance Teams On the Move
Whether logging in from a mobile device on the shop floor or a desktop in the office, concurrent licensing supports users who come and go throughout the day.
Comparison at a Glance:
| Feature | Concurrent User Licensing | Named User Licensing |
|---|---|---|
|
License Assignment |
Shared among all users |
One license per user |
|
Flexibility |
Dynamic and scalable |
Fixed |
|
Ideal For |
Shift-based or periodic users like Technicians |
Teams with constant, full-time access |
|
Cost Efficiency |
High efficiency – pay for usage, not headcount |
Less efficient for large or rotating teams |
|
License Management |
Automatic access control |
Manual reassignment may be needed |
Final Analysis of Concurrent vs Named User Licensing
If your CMMS is used by a team that operates in shifts, rotates duties, or includes occasional users like maintenance technicians, Concurrent User Licensing gives you the flexibility you need—without the extra cost. It’s a smarter, more scalable way to keep your maintenance operations running smoothly.
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